FAPB Board Bylaws
ARTICLE I | AUTHORITY
These are the adopted bylaws of The Board of the Florida Associated Press Broadcasters, which will serve as the rules and regulations for the government of the association.
ARTICLE II | MISSION
Florida Associated Press Broadcasters is a not-for-profit organization made of various television, radio and digital stations who subscribe to the services of Associated Press.
The mission of The Board of the Florida Associated Press Broadcasters is to advocate the advancement of broadcast journalism through various means, including, but not limited to: Development and distribution of scholarships for broadcast journalism students who attend Florida institutions of higher education; organizing an annual college and professional awards contest and gala; coordinate networking and best-practice sharing opportunities among college and professional members.
ARTICLE III | COMPOSITION
The Board shall consist of 9 voting members, representing Florida's diverse geographic markets and station types. Additionally, Florida Associated Press' senior executive shall act as the Board's treasurer, with authority to cast a vote solely in the event of a tie.
The Board's 9 voting members should be drawn with at least 1 eligible member from each of the following districts:
District 1: Pensacola | Panama City Beach | Tallahassee
District 2: Jacksonville | Gainesville
District 3: Orlando
District 4: Tampa
District 5: Fort Myers
District 6: West Palm Beach
District 7: Miami
ARTICLE IV | ELIGIBILITY
Any editorial employee of an Associated Press-member television/radio/digital station shall be eligible for membership on The Board of the Florida Associated Press Broadcasters.
"Editorial employee" shall be defined as someone who is actively employed, and compensated, full-time by an Associated Press-member television/radio/digital station in a role primarily based within the station's newsroom. Editorial employee positions may include professional job titles of, but is not limited to: News Director, Assistant News Director, Executive Producer, Producer, Managing Editor, Anchor, Reporter, Web Producer, Assignment Manager, Photographer, Editor, Technical Director.
ARTICLE V | TERMS OF SERVICE
Members shall be elected to two-year terms.
New officers will begin their terms of service upon majority vote of The Board.
New members shall serve no more than two consecutive terms without unanimous approval of The Board.
Should a member of The Board leave the employ of their Associated Press-member
television/radio/digital station, then their membership on The Board shall cease should they not regain employment at a Florida AP-member station within two months.
In the event of a vacancy, the Board, at their earliest convenience, shall solicit qualified replacement members. The Board must approve the new member with a majority vote.
Should there become a vacancy, a new member shall be selected following a nominee solicitation process and a majority vote. The Board shall ensure all Districts described above remain represented.
ARTICLE VI | OFFICERS
The officers of the 10 member Board shall include: President | Vice President | Secretary | Treasurer | Secretary of College Relations
The role of PRESIDENT shall be to preside over all meetings of the members and shall exercise general supervision and control over the affairs of the Association subject to the approval of The Board. The President shall also act as the liaison between AP, contest-related contractors and The Board. The President shall also be responsible for delegating tasks and assignments appropriately to fellow members of The Board.
The role of VICE PRESIDENT shall be to perform the duties of President in their absence.
The Vice President shall succeed the President upon completion of a President's one-year term as President, or if the presidency becomes vacant for any reason. In the event both offices become vacant, a successor shall be elected by the Board to serve until the next annual meeting.
The role of SECRETARY shall be to ensure communication between all interests involved in the ongoing business of The Board. The Secretary shall provide agendas and follow up reports of meetings held in person and by phone by The Board. The Secretary shall also oversee the process of soliciting feedback surveys from workshop/professional awards gala attendees and members of The Board in an effort to identify strengths and weaknesses of workshop/professional awards and areas of improvement for the future.
The role of TREASURER shall be held by the Florida Associated Press' Senior Executive to carry out the responsibility of ensuring the financial health and integrity of the Board's activities as it relates to the distribution of college scholarships and execution of the annual college workshop and awards gala. The Treasurer should make available to the Board quarterly summaries of financial standing.
The role of SECRETARY OF COLLEGE RELATIONS shall serve as the primary liaison between The Board, AP and institutions of higher education within the State of Florida. The Secretary of College Relations should be focused on ensuring adequate participation and involvement of college students and schools
in FAPB's annual events. The Secretary of College Relations shall focus on cultivated and maintaining relationships between The Board and universities/colleges.
It is the role, and responsibility, of each Board member to be an active and engaging participant in the ongoing planning and promotion of the Board's annual College Workshop and Professional Awards Gala. Additionally, it is the role and responsibility of each Board member to attend and participate in the annual College Workshop and Professional Awards Gala.
The Board shall select officers by a majority vote scheduled to take place each year at The Board's meeting on the afternoon of the annual awards gala.
In the event an officer's role becomes vacant, a successor shall be elected by The Board to serve until the next annual meeting.
ARTICLE VII | POWERS
The Board of Florida Associated Press Broadcasters shall have power to elect, suspend or expel members; to elect and remove officers; to appoint committees; to direct the disbursement of funds of the Association; to engage employees and appoint agents; and to devise and carry into execution such measures as they may deem proper and expedient to promote the objects of FAPB and to protect the interests of its members. The votes of a majority of The Board shall be required to elect or remove an officer.
ARTICLE VIII | MEETINGS
The Board shall meet as a whole in person at least once per year during the annual College Workshop and Professional Awards Gala.
The Board shall meet/communication/vote on matters by email as needed.
The Board shall meet by phone as prescribed by the annual Yearly Agenda.
ARTICLE IX | VOTING
Each member of the Board shall have authority of 1 (one) vote to cast in decisions before the Board.
All decisions by The Board shall require a majority vote by those present, or responding if done electronically.
Five members of the board shall be considered quorum.
Should there be a tie, the tie-breaking vote shall be cast by the Treasurer/Florida Associated Press Bureau Chief.
Each proposal before The Board for consideration of a vote, shall be presented in writing with clear question of request, options and effects of each voting option.
The President shall provide no less than three full weekday days for members of The Board to cast their vote, when being done electronically.
ARTICLE X | COLLEGE WORKSHOP AND AWARDS GALA
SECTION I | PLANNING
As previously described, it is the role, and responsibility, of each Board member to be an active and engaging participant in the ongoing planning and promotion of the Board's annual College Workshop and Professional Awards Gala. Additionally, it is the role and responsibility of each Board member to attend and participate in the annual College Workshop and Professional Awards Gala.
To ensure success, The Board shall approve at their annual meeting an "FAPB Yearly Agenda", providing an outline of deadlines and goals.
SECTION II | COORDINATORS
The Board of Florida Associated Press Broadcasters has the authority to approve the hiring and compensation of coordinator(s) to assist with the planning and execution of the annual contest and college workshop/professional awards gala.
Responsibilities The Board may assign to hired coordinator(s) may include, but is not limited to:
Set up and familiarize contest website, reading instructions and viewing tutorial. Learning how to set up fees, rules, contest operations, categories, circulation groups, contest instructions, judge instructions, resetting passwords to BNC, establishing deadlines for open call, etc.
Running reports for The Board on status of contest.
Serve as point of contact between AP, The Board, entrants, stations, etc, troubleshooting issues and answering questions.
Promote the contest to colleges, radio and television stations through various means including email blasts and social media posts.
Be available DAILY to answer and respond to phone calls and/or emails from entrants and judges during submission period. The last two weeks of the contest you must be available to check emails several times throughout the day. This is the crucial week before the contest ends.
Make sure each entry on the site can be opened and played before confirming for a judge's review. Do so in a timely manner.
Ensure there are enough judges provided by The Board.
When contest ends, distribute entries amongst judges. Coordinate with judges on which categories and number of entries they are assigned.
Ensure all entries are judged by deadline provided by The Board.
After judging, provide list of finalists to The Board and then distribute openly with promotional information of the banquet/workshop and link to online option to purchase tickets.
Coordinate with awards company to obtain proofs of each and every award. Proofread and ensure accuracy of each award, or errors are fixed if the case.
Provide assistance to the planning and execution of the awards banquet.
Coordinate a venue, order Audio/Visual equipment for workshop, presentations and guest speakers.
Set up silent auction tables, awards.
Set up tables and distribute programs and giveaway items; handle registrations; solicit silent auction items; prepare attendance list.
Produce and print nametags; coordinate script and presentation for awards banquet, theme park tickets.
Provide invoices and receipts to those who requested them. Track down payments of those who have not paid.
Purchase needed office supplies such as ink cartridges, nametags, magnets, vinyl badge holders, receipt book, etc.
Make copies of programs, attendee lists, table seating, auction item sheets, etc.
Coordinate with guest speakers for their travel arrangements, A/V equipment needs, hotel, expenses, etc.
Coordinate scholarships with The Board.
Attend convention; run the silent auction; prepare rooming list; notify hotel of meal selection and number of attendees.
Review BEOs. Send donation letters and thank you letters. Create donor sheet to acknowledge donors at the event.
ARTICLE XI | AMENDMENTS
These Bylaws may be amended by The Board at any special or regular meeting or by electronic vote by an affirmative vote of two-thirds of those present or responding.